Summer of Sport: Navigating Workplace Disruptions
The summer months often bring a wave of excitement with various major sporting events capturing the attention of millions. However, for employers, this period can also pose significant challenges in maintaining productivity and managing employee engagement. The Men’s T20 Cricket World Cup, UEFA Euro Football Competition, Wimbledon Tennis Championships, the Olympics, and the Paralympics are all set to take place, making it essential for employers to prepare and address potential disruptions in the workplace proactively.
Key Sporting Events and Their Impact
This summer, several high-profile sporting events will take place, including:
- Men’s T20 Cricket World Cup
- UEFA Euro Football Competition (Men’s): Starting on 14th June for one month with matches at 2 pm, 5 pm, and 8 pm on both weekdays and weekends.
- Wimbledon Tennis Championships: Commencing on 1st July for two weeks.
- Olympics: Beginning on 26th July for two weeks.
- Paralympics: Starting on 28th August for one and a half weeks.
These events can lead to a variety of workplace disruptions, including increased absenteeism, decreased productivity, and potential conflicts among employees with differing levels of interest in sports.
Strategies for Employers to Minimise Disruptions
To effectively manage the impact of these sporting events, employers should consider the following strategies:
1. Flexible Working Arrangements
Allowing flexible working hours can be a practical solution to accommodate employees’ interest in watching live events. Employers might consider:
- Adjusting Work Schedules: Allowing employees to start later or leave earlier, with the possibility to make up the time on other days.
- Remote Work Options: For roles where feasible, offering the option to work from home can provide employees with the flexibility to watch events without disrupting their work responsibilities.
2. In-Office Viewing
Setting up designated areas where employees can watch significant matches or events can boost morale and reduce the likelihood of unauthorised absences. If this option is considered, ensure:
- Inclusivity: Do not limit viewing to home nation teams only, as this could be seen as discriminatory.
- Break Management: Encourage employees to watch during their break times or adjust break schedules to coincide with key event timings.
3. Clear Communication on Leave Policies
Employers should clearly communicate their policies regarding annual leave during this period:
- Fairness in Leave Approval: Ensure decisions on leave requests are made fairly and without bias towards any nationality.
- Managing High Demand: Treat requests for leave during sporting events the same way as during other high-demand periods, assessing each case individually.
4. Monitoring Attendance and Performance
Maintain clear communication regarding expectations for attendance and performance during the summer of sport:
- Attendance Monitoring: Inform employees that attendance will be closely monitored to discourage unauthorised absences.
- Disciplinary Measures: Unauthorised absences should be addressed as per the company’s disciplinary procedures. Ensure that all employees are reminded of these policies in advance.
5. Alcohol and Conduct Policies
With the likelihood of employees attending events or watching matches at venues serving alcohol, it’s crucial to reiterate company policies on alcohol use:
- Zero Tolerance: Remind employees of the zero-tolerance policy regarding being under the influence of alcohol at work.
- Disciplinary Actions: Outline the consequences of attending work under the influence or being unfit for duty due to alcohol consumption.
6. Engagement and Inclusivity
Embracing the excitement of the sporting events can be an excellent way to enhance employee engagement:
- Event Updates: Provide regular updates on major events to keep employees informed and engaged.
- Team Activities: Organise friendly competitions or sweepstakes related to the sporting events to foster a sense of community.
7. Avoiding Discrimination
Employers must ensure that all policies and actions during this period are inclusive and non-discriminatory:
- Inclusivity in Viewing: Ensure all employees, regardless of their national teams, feel included in any sports-related activities.
- Zero Tolerance on Harassment: Reinforce the company’s zero-tolerance policy towards harassment or discrimination, reminding employees that light-hearted banter should not cross the line into offensive behaviour.
Hospitality Industry Considerations
For employers in the hospitality industry, the announcement that premises can stay open later if England or Scotland reach the Euro semi-finals presents additional challenges:
- Staffing for Extended Hours: Proactively manage staffing needs for these additional hours, ideally through volunteers or clear contractual clauses regarding mandatory overtime.
- Working Time Regulations: Ensure compliance with regulations requiring at least 11 hours of rest between shifts.
Conclusion
The summer of sport presents both challenges and opportunities for employers. By adopting a proactive and inclusive approach, businesses can minimise disruptions, maintain productivity, and enhance employee engagement. Flexibility, clear communication, and fair policies will be key to navigating this exciting period successfully.
For tailored HR solutions and expert guidance on managing workplace disruptions during major events, contact Clover HR. We’re here to help you create a supportive and productive work environment all year round.
